Solr Search

May 11, 2017 [SPC]

Twitter icon
Facebook icon
Google icon
StumbleUpon icon
Del.icio.us icon
Digg icon
LinkedIn icon
Pinterest icon
e-mail icon

A VIDEO RECORDING OF THE MEETING IN ITS ENTIRETY IS AVAILABLE THROUGH VERMONTCAM.ORG. THE WRITTEN MINUTES ARE A SYNOPSIS OF DISCUSSION AT THE MEETING.MOTIONS ARE AS STATED BY THE MOTION MAKER. MINUTES SUBJECT TO CORRECTION BY THE SHELBURNE PLANNING COMMISSION. CHANGES, IF ANY, WILL BE RECORDED IN THE MINUTES OF THE NEXT MEETING OF THE COMMISSION.

MEMBERS PRESENT: STAFF PRESENT:

OTHERS PRESENT: AGENDA:

TOWN OF SHELBURNE PLANNING COMMISSION MINUTES OF MEETING May 11, 2017

Jaime Heins, Jason Grignon, Dick Elkins, Kate Lalley, Ann Hogan, Student Member Graham Byers. (Members Don Posner and Perry Gagliardi were absent)
Dean Pierce, Planning and Zoning Director.

Consultants Brandy Saxton and Amy Macrellis; CCRPC staff member Lee Krohn; residents Doug Hoes, Jacqueline Hoes, Steve Baietti, Linda Lavallette, Andrew Everett, Linda Gribnau, and Joanna Watts.

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Call to Order
Approval of Agenda
Approval of Minutes (4/27/17)
Disclosure of Potential Conflicts of Interest Open to the Public
Community Meeting on Form Based Zoning Comprehensive Plan Update
Zoning Issues
Commissioner Questions/Comments
Other Business/Correspondence Adjournment

CALL TO ORDER

[page1image14200]

1.

Chairman Jaime Heins called the meeting to order at 7:10 PM.

2. APPROVAL OF AGENDA
MOTION by Kate Lalley, SECOND by Ann Hogan, to approve the agenda. VOTING: unanimous; motion carried.

3. APPROVAL OF MINUTES

April 27, 2017

MOTION by Dick Elkins, SECOND by Jason Grignon, to approve the minutes of April 27, 2017, which following discussion were revised to remove the sentence in Item #8, fourth bullet from end, beginning “Integrated Agriculture...” and ending “in the Rural District.” VOTING: - ayes, - abstentions (-); motion carried.

4. DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST

None.

5. OPEN TO PUBLIC

Bay Road resident Linda Lavallette offered her opinions regarding the planning process for bicycle paths in the Town and along Bay Road.

SHELBURNE PLANNING COMMISSION 5/11/17 PAGE 2

[page2image1032]

6. COMMUNITY MEETING ON FORM BASED ZONING

Chair Jaime Heins introduced the agenda topic and main speaker. The main speaker— planning consultant Brandy Saxton—introduced others on her team and then gave a slide presentation. The presentation provided background information on current Form Based Zoning requirements and set the stage for discussion of possible future Form Based Zoning requirements. (A copy of the presentation is attached.) Team member Amy Macrellis joined in presenting the slides.

Following the presentation, the audience divided into two groups. The reason for holding small group discussions was to encourage input on four different topics. In one group, discussion focused on building height requirements and exterior building material requirements. In the other group, discussion focused on new parallel streets and stormwater requirements. Following the small group sessions, the consultants provided a summary of the discussion to the Commission.

As part of her summary, Brandy Saxton noted that:

discussion of stormwater encouraged use of shared stormwater systems;

discussion of parallel streets confirmed that the southern segment does not enjoy

property owner support, although there is general support for connectivity in

other parts of the corridor; and

there was limited discussion of the merits of requiring use of second stories or

clear preference regarding exterior building materials.

Prompted by the reference to the possible regulation of exterior building materials, a member of the audience questioned whether use of vinyl should be prohibited when, in a place like Vermont, it can be highly practical. In response, Ms. Saxton mentioned that some have concerns based on durability, aesthetics, and other characteristics.

In concluding the Community Meeting portion of the agenda, Brandy Saxton explained that she expects to have another draft of the revised Form Based Zoning proposal ready in approximately one month. Planning Commissioners are encouraged to provide policy guidance concerning the four discussion group topics at the earliest opportunity. Further discussion will be scheduled for the meeting taking place on May 25.

7. COMPREHENSIVE PLAN UPDATE

Jaime Heins reminded Commissioners that the current Comprehensive Plan will expire in February of 2019, “which will come much quicker than most people realize.” He also summarized the Commission’s recent efforts to identify the “big ideas” that should guide the update process. Dean Pierce drew the group’s attention to Plan-related materials included in the meeting packets. Jason Grignon briefly discussed the prioritization spreadsheet developed to help Commissioners prioritize the “big idea” topics identified during the visioning exercise conducted during the meeting on April 27.

Some of the pros and cons of developing a new vision statement were then discussed. Jason Grignon noted he sees an alignment between the ideas in the prioritization list

SHELBURNE PLANNING COMMISSION 5/11/17 PAGE 3

[page3image1032]

created at the last meeting and the existing Vision. Kate Lalley expressed support for using some of the language included in pre-2012 version of the Vision statement in a revised Vision statement. Ann Hogan offered the view that an opportunity exists to edit and blend the prior Vision statement with the current one.

Expanding the scope of the conversation, Kate Lalley shared the view that the Plan update process would be more manageable if Commissioners reviewed and edited the document largely in its current form. After more discussion, there was agreement that the Ferrisburgh Plan would continue to be a model for the next Shelburne Plan. But, there was also recognition that the eventual format could and would be modified as appropriate. Different perspectives were offered in other areas. Topics mentioned included the degree to which an updated Vision statement might guide the editing process, the possible revisiting of the items included in the ‘big ideas’ list, and other sources (such as the SDAT report) from which ideas might be drawn.

Jaime Heins asked Dean Pierce for a description of steps taken during prior Plan updates. In response, Dean Pierce noted that when the Plan was being updated in the mid-2000s, the Town worked with a consultant (Michael Munson, now retired). The consultant planned work sessions to have three parts. The first part of the work session involved an introduction to a topic, while the second part involved a fairly lengthy discussion of a topic introduced at the prior meeting. A ‘wrap up’ discussion of a third topic (discussed at length at the prior meeting) would conclude the work session. According to Dean Pierce, such an approach provided a focus and structure and also kept the process moving.

Planning Commissioners discussed how such a process might apply to the current update effort. Ann Hogan asked whether funding is available to engage a consultant to assist in the update process. Jaime Heins responded funding for that level of work is not in hand, although available funding might be sufficient to hire an editor and/or document designer. Discussion touched on ways public comment could be solicited on revised draft materials, such as an updated vision, and how an updated Vision would guide the work of the Commission. Jason Grignon commented in the need for individual Commissioners to take responsibility for different sections of the Plan or to use some other structure that will allow members to “dive into the details.”

In concluding the discussion, Jaime Heins expressed support for adapting the approach used with the previous plan and for using some of the documents Dean Pierce had shared with the Commission in March. Dean Pierce responded that he will prepare for the next meeting by developing materials that reflect his understanding of the Commission’s wishes.

8. OTHER ZONING ISSUES

Dean Pierce briefly previewed the zoning hearing set to take place on May 25. The proposals to be considered at the hearing are Daycare facilities in the Mixed Use District, Local markets/delicatessen uses in the Shelburne Falls District, and Integrated Agriculture in the Rural Zoning District.

SHELBURNE PLANNING COMMISSION 5/11/17 PAGE 4

[page4image1032]

9. COMMISSIONER QUESTIONS/COMMENTS

Jaime Heins commented on two topics. First, he reported on the May 9 meeting with the Selectboard and the Selectboard’s positive reaction to the Commission’s “CBC report.” Second, he announced that Ann Hogan has decided to step down from the Commission. He then thanked Ann for her five years of service, adding that her knowledge and wisdom will be greatly missed. Ann responded by thanking others on the Commission for being fine colleagues.

10. OTHER BUSINESS/CORRESPONDENCE/ ADJOURNMENT MOTION by Ann Hogan, SECOND by Jason Grignon, to adjourn the meeting. VOTING: unanimous; motion carried.

The meeting was adjourned at 9:45 PM.

DPierce 

Episode Number: 
279
Original Airdate: 
Thursday, May 11, 2017

Shows In This Series