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May 9, 2017 [SS]

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Watch the Bay Road Mobility Study Presentation by clicking here.

A VIDEO RECORDING OF THE MEETING IN ITS ENTIRETY IS AVAILABLE THROUGH VERMONTCAM.ORG. THE WRITTEN MINUTES ARE A SYNOPSIS OF THE DISCUSSION AT THE MEETING. MOTIONS ARE AS STATED BY THE MOTION MAKER. MINUTES SUBJECT TO CORRECTION BY THE SHELBURNE SELECTBOARD. CHANGES, IF ANY, WILL BE RECORDED IN THE MINUTES OF THE NEXT MEETING OF THE BOARD.

MEMBERS PRESENT: ADMINISTRATION:

OTHERS PRESENT:

TOWN OF SHELBURNE SELECTBOARD MINUTES OF MEETING May 9, 2017

Gary von Stange (Chairman); Colleen Parker, John Kerr, Josh Dein, Jerry Storey.
Joe Colangelo, Town Manager; Peter Frankenburg, Finance Director; Dean Pierce, Planning Director; Chris Robinson, Water Quality Superintendent; Ann Janda, Director of Administration; Lara Keenan, Library Director.

Michael Moser, Joan Lenes, Ron Bouchard, Jaime Heins, Dorothea Penar, Ann Hogan, Doug Robie, Michael Kuplin, Jennifer Murha, B. Lisman, Anne Dixen, Stephen Tsadd, Kate Longmaid, Steve Baietti, Suzanne Fay, Betsey Dempsey, Linda Lavalette, Wendy Saville, Sally Torney Julia Ely, Gary Krasiefsic, Doris Laramee, Marcel Laramee, Carolyn, Brown, Douglas Brown, Peter Keating, Gillian Dorfman, A.J Humphry, Sarah Reeves, Tim Loucks, Gail Albert, Michael Abrams, Heather McKim (Shelburne News).

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[Note: Minutes reflect the order of the published agenda.]

1. CALL TO ORDER

Chairman Gary von Stange called the meeting to order at 6 PM.

2. IDENTIFY/APPROVE PREFERRED ALTERNATIVE FOR BAY ROAD MOBILITY STUDY

Following review and discussion of alternative solutions for Bay Road the consensus of the Selectboard is to deem the project complete and not choose a preferred alternative at this time.

3. APPROVE AGENDA

Add: Discuss real estate option and use of the Open Space Fund in Executive Session.

MOTION by Colleen Parker, SECOND by John Kerr, to approve the agenda as amended. VOTING: unanimous (5-0); motion carried.

4. APPROVE MINUTES

April 11, 2017

MOTION by Colleen Parker, SECOND by John Kerr, to approve the minutes of April 11, 2017 as written. VOTING: 4 ayes, one abstention (Jerry Storey); motion carried.

April 25, 2017

SHELBURNE SELECTBOARD 5/9/17 PAGE 2

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MOTION by Jerry Storey, SECOND by John Kerr, to approve the April 25, 2017 minutes with the global correction to the spelling of John Zicconi and Limbwalker. VOTING: 4 ayes, one abstention (Colleen Parker); motion carried.

5. CITIZEN PARTICIPATION & PUBLIC COMMENT

Dorothea Penar announced the Shelburne Historical Society is holding their annual membership meeting on 5/15/17 and the website under development will be a research tool that includes items scanned from the town vault.

6.

7.

SELECTBOARD COMMENTS

Jerry Storey thanked all the volunteers in town for making events possible such as the fire/rescue dinner, Little League opening day, Green Up Day, and the town race. The Selectboard echoed the positive comments.
Colleen Parker wished her husband happy 9th anniversary.

TOWN MANAGER’S REPORT

Joe Colangelo highlighted the following from the manager’s report posted online:

8.

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Thanks to the good work by Ann Janda, Director of Administration, the town received a paving grant from the state for $98,000 for the second year in a row. Best wishes are extended to Lara Keenan who is taking a position as the state library consultant. Ms. Keenan has been an asset to the town and a team player.

PLANNING COMMISSION CBC REPORT TO SELECTBOARD

Jaime Heins, Planning Commission Chair, reported on the work done by the Planning Commission over the past year, noting the focus has been on the comprehensive plan, zoning bylaws, and subdivision regulations. The housing subcommittee is collecting data for use by the Planning Commission. Goals for the next year include updating/revising the town plan, looking at rural district growth, and doing the next iteration of form based code for Route 7. The Planning Commission supports improving the tele/video conferencing capability in the meeting room. Work will continue on economic development in Shelburne. Having a student member serve on the Planning Commission has been very positive.

The Selectboard had positive comment and expressed appreciation for the report. Gary von Stange mentioned the Selectboard is interested in researching the program of small houses for veterans in need. Ron Bouchard said in 1978 the average house size was 1,800 s.f. compared to average house size today of 2,700 s.f. With people spending a third to half of their income to support these larger houses not to mention the environmental concerns, upkeep, utilities, and declining household size the small house movement is gaining traction.

Doug Robie, resident, mentioned the influence of personal preference in the planning process.

9. FYE2018 CSWD BUDGET

SHELBURNE SELECTBOARD 5/9/17 PAGE 3

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Sarah Reeves, CSWD General Manager, highlighted the following relative to the CSWD budget:

  The financial outlook for CSWD remains strong.

  An increase in the solid waste management fee is not recommended this year. The

MRF tip fee will not increase. The biosolids management fee will be lower due to less staff time required. Green Mountain Compost fee will be increased to $52/ton to normalize closer to the market rate.

  Expenditures in the FYE2018 budget total $10,525,152. Operating revenues total $11,282,932 for a net surplus of $750,000.

  Health care and insurance costs are increasing.

  A fee of $1.50 per bucket for organics/food scraps will be added at the Drop Off

Centers to cover the cost of handling the material. If trash and recyclables are brought to the DOC along with the organics then the $1.50 fee will not be charged.

Tim Loucks, Shelburne representative to the CSWD Board, said the CSWD staff is exceptional and the budget has been well vetted.

Jerry Storey asked about the increase in volume of material. Sarah Reeves said the improved economy, Act 148 mandates, and stronger markets for some materials (recyclables) have led to the increase in the volume of material received by CSWD.

Josh Dein asked about material sales. Sarah Reeves said the volume of materials received is expected to increase and markets for the materials have improved so sales have increased.

Doug Robie, resident, asked about a market for black plastic. Sarah Reeves said there is not a strong market for black plastic. If the plastic can be sorted out of the waste stream then this can be recycled. Black plastic is a small portion of the plastic market. Some of the black plastic is not suitable for the recycling market (i.e. plastic from greenhouses and ag uses or hair product bottles). CSWD tries to work with the manufacturers to not use black plastic with their products.

MOTION by Jerry Storey, SECOND by Colleen Parker, to approve the CSWD FYE2018 budget. VOTING: unanimous (5-0); motion carried.

10. APPOINTMENTS

Shelburne Natural Resources and Conservation Commission (SNRCC)

The Selectboard interviewed Peggy Day for a position on the Shelburne Natural Resources and Conservation Commission. Ms. Day gave background information on her experience with land trusts in Connecticut and her interest in open space, recreation space, and undeveloped space.

MOTION by Colleen Parker, SECOND by Josh Dein, to appoint Peggy Day to the Shelburne Natural Resources and Conservation Commission for a term beginning May 9, 2017 and ending April 1, 2019. VOTING: unanimous (5-0); motion carried.

SHELBURNE SELECTBOARD 5/9/17 PAGE 4

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11. WORK SESSION WITH PLANNING COMMISSION ON REVISED TOWN PLAN

Dean Pierce and Jaime Heins reported on the work by the Planning Commission to revise the town plan to be a more concise document. A schedule was presented that should be followed in order to have a revised plan in place by February 2019 when the current plan expires. The Selectboard and Planning Commission must work closely on the plan to ensure the schedule is met.

12. ECONOMIC DEVELOPMENT SELECTBOARD PRIORITY

Dean Pierce, Planning Director, reviewed the framework of focus points for economic development for consideration. Jerry Storey suggested an economic development working group be formed with nine members. The first three members will be the organizing committee and bring forth an action plan and recommendations for the remaining appointments. John Kerr said there should be discussion with the owners of blighted properties along Route 7 to see what the town can do to help with redevelopment of the sites. Colleen Parker suggested an economic development expert/consultant develop a plan so the town can move in a direction that results in a deliverable. Volunteers on a committee may not necessarily have expertise in the area of economic development. Josh Dein concurred with the comments expressed. Gary von Stange suggested staff give a recommendation on the committee. The issue of a paid economic development officer should be discussed and public comment heard as well.

There was continued debate on forming a working group as the first step. Jerry Storey urged the Selectboard to make a decision at the next meeting.

13. TOWNWIDE LIBRARY PROJECT SURVEY RESULTS

With a quorum of the Library Steering Committee in attendance Lara Keenan, Library Director, called the meeting of the Library Steering Committee to order at 8:59 PM.

Mike Moser who developed the library project survey sent to Shelburne residents reported on the findings which were highly representative of the population in Shelburne. The response rate to the survey was 22% which is extraordinary. According to the results 56.9% of the respondents support approving the $6.5 million bond for the library and historic town hall project that will result in an increase in property taxes, and 63.2% would approve the $3 million bond for the library renovation of the youth area and renovation of the historic town hall. The completed surveys including written comments by respondents are available.

Josh Dein asked if the people who responded were more or less inclined toward the project. Mike Moser said the methodology included an incentive to respond within a stated period of time.

Jerry Storey commented the indication per the survey results of the support by the older population runs to the notion of intergenerational library use. Lara Keenan said the use rate at the library is high with 70% of Shelburne having a library card. Colleen Parker

SHELBURNE SELECTBOARD 5/9/17 PAGE 5

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added based on the feedback from the townspeople there is support to go forward with the project to meet town library needs for the next 20 years. Joe Colangelo stated the library trustees and the town Selectboard made this a priority and the survey results show public support for the project so the Selectboard is urged to make a decision on the bond vote in June.

With no further business and without objection Lara Keenan adjourned the Library Steering Committee meeting at 9:25 PM.

14. UPDATE SEWER BILLING POLICY FOR INDUSTRIAL USERS

Chris Robinson, Water Quality Superintendent, reviewed the situation with the waste water flows at Fiddlehead Brewery, noting not all the outflow is going into the town sewer system. To accurately determine the amount of discharge the recommendation is to install a second water meter. It was noted Fiddlehead Brewery has installed a waste treatment system that has decreased the amount of discharge to that of a single family house.

Jerry Storey expressed concern about establishing a widespread precedent. Peter Frankenburg explained the flat rate charge (18,000 gpd) and that Fiddlehead is heavily regulated by the state for discharge which must be measured accurately hence the expensive treatment system installed by Fiddlehead. Another entity would be required to do the same.

Colleen Parker asked about the credit given for pools and ice rinks. Peter Frankenburg said a credit is given and town water meters are used.

Josh Dein asked the estimate of reduction. Chris Robinson said the Fiddlehead water bill was for 332,000 gpd, but the past quarter had 156,000 gallons in pre-treatment.

MOTION by Jerry Storey, SECOND by Josh Dein, to charge Fiddlehead Brewery sewer usage and beer production based on a sewer discharge meter owned and maintained by Fiddlehead and to charge sanitary waste water based on the installation of an additional town water meter serving the restroom, etc. as recommended by the Water Quality Superintendent. VOTING: unanimous (5-0); motion carried.

15. REGIONAL EMERGENCY DISPATCH UPDATE

Joe Colangelo reported the joint committee on regional dispatch service has met at least three times and within two months will have a draft charter. Presentations on regional dispatch service have been given to other town selectboards around the county.

16. FYE2018 WASTE WATER BUDGET

Peter Frankenburg highlighted the following in the FYE2018 Waste Water Budget:

  Total expenses are $1.9 million (increase of 2.4%).

  Volume billed is 134.5 million gallons (increase of 1.5%).

  Proposed rate is $13.18/1,000 gallons (increase of 2.6%).

SHELBURNE SELECTBOARD 5/9/17 PAGE 6

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  Largest expense is debt service for the rehab of the plant and system improvements followed by salaries and benefits, maintenance, equipment, utilities.

  Decreases in the budget include SCADA system maintenance because the equipment was just replaced, pump station maintenance because upgrades were just done, sludge disposal because rates are going down, and debt payments due to a double charge error by the state.

  Capital projects include replacing the Bay Colony pump station ($50,000) and transfer of money to the Capital Improvement Fund ($50,000).

  Operating increases include chemical costs, insurance, asset management software system and plant consolidation study, salary and benefits.

  The trend is toward more usage which means higher revenues.

Gail Albert, resident, asked about upgrading the alarm system to avoid overflows. Chris Robinson explained a sophisticated alarm system is in place that monitors up to 500 alarms. There are also failsafe measures in place.

17. ADOPT TOWN MANAGER GOALS PER TOWN MANAGER CONTRACT

Joe Colangelo reported the goals have been identified and now objectives and measurables need to be done. Josh Dein stated the current wording of the storm water goal appears to indicate moving toward a storm water utility when there are other options. Jerry Storey will review the wording.

MOTION by Colleen Parker, SECOND by John Kerr, to adopt the Town Manager’s goals to be included in the Town Manager’s contract. VOTING: unanimous (5-0); motion carried.

18. SELECTBOARD PUBLIC OUTREACH AND CIVIC ENGAGEMENT PLAN

John Kerr suggested the Selectboard implement the outreach and engagement plan then make changes as needed. Josh Dein said the concept of the plan is good, but rather than specifically name places that may host a meeting the opportunity to host should be open to the community at large. Colleen Parker agreed there may be other groups that want to host a meeting in addition to those listed in the plan. Jerry Storey suggested changing the wording to “plans to hold” and adding a bullet saying “exploring other venues”.

MOTION by Jerry Storey, SECOND by John Kerr, to have the Town Manager made the editorial changes as discussed (i.e. change the wording to “plans to hold” and add a bullet saying “exploring other venues”) and accept the Selectboard Public Outreach and Civic Engagement Plan. VOTING: 3 ayes, 2 nays (Gary von Stange, Colleen Parker); motion carried.

19. APPROVE WASTE WATER ALLOCATIONS
MOTION by Colleen Parker, SECOND by John Kerr, to approve the following waste water allocations:

SHELBURNE SELECTBOARD 5/9/17 PAGE 7

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  KH, LLC, Grey Rock Road – 996 gpd

  Mechanicsville, 352 Collimer Circle – 26 gpd VOTING: unanimous (5-0); motion carried.

20. EXECUTIVE SESSION and/or ADJOURNMENT
MOTION by Colleen Parker, SECOND by Jerry Storey, to find that premature public knowledge of the strategy for collective bargaining agreement negotiations with NEPBA (New England Police Benevolent Association) would place the town and the Association at a disadvantage. VOTING: unanimous (5-0); motion carried.

MOTION by Colleen Parker, SECOND by Jerry Storey, to go into Executive Session to discuss the NEPBA collective bargaining agreement negotiations, and invite the Town Manager to attend. VOTING: unanimous (5-0); motion carried.

Gary von Stange announced he will recuse himself and leave the meeting for the discussion of the Barr Farm conservation.

MOTION by Colleen Parker, SECOND by Jerry Storey, based on the finding that premature public disclosure of discussions of real estate options relative to property purchase involving Open Space funds would place the town at a disadvantage and pursuant to 1VSA313 to go into Executive Session and invite the Town Manager, Planning Director, and Chair of Shelburne Natural Resources and Conservation Commission to attend. VOTING: unanimous (4-0)[Gary von stange not present]; motion carried.

Executive Session was convened at 10:10 PM.

21. ADJOURNEMENT

With no further business and without objection the meeting was adjourned at 11 PM.

RecScty: MERiordan 

Episode Number: 
322
Original Airdate: 
Tuesday, May 9, 2017

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