May 15, 2017 [HS]
DRAFT
1 TOWN OF HINESBURG
2 SELECTBOARD MEETING
3 DRAFT MINUTES
4 M A Y 15, 2017
5
6 Present: Phil Pouech, Chair; Aaron Kimball, Vice-Chair; Andrea Morgante; Merrily Lovell; Tom Ayer
7 (6:50PM); Trevor Lashua, Town Administrator; Renae Marshall; Fire Chief Al Barber; Highway
8 Foreman Mike Anthony; Sgt. Caleb Casco; Planning and Zoning Director Alex Weinhagen; and attached
9 list.
10
11 Phil called the meeting to order at 6:30PM. 12
13 2. Additions/Deletions/Changes to the Agenda
14 There were none.
15
16 3. Interview and Possible Appointment of Zoning Administrator
17 The Board interview Suzeanne Mantegna. Suzeanne was recommended by the hiring committee and
18 Planning Commission. Suzeanne would be working for Hinesburg for 20 hours per week and Richmond
19 20 hours per week. The Richmond Selectboard was scheduled to interview Suzeann the same evening.
20
21 Merrily moved, and Aaron seconded, a motion to appoint Suzeanne Mategna as Zoning Administrator for
22 a three-year term commencing June 1, 2017. The motion passed 4-0 (Tom Ayer absent).
23
24 4. Resident Request for Zoning Fees
25 Matt Denis of Bittersweet Hill requested a reduction in zoning fees. The Planning and Zoning Department
26 was recommending a reduction as well, from $2,735.54 to $495.10.
27
28 Andrea moved, and Merrily seconded, a motion to reduce the zoning fees for Matt Denis as recommended
29 by the Planning and Zoning Department in a memo dated April 21, 2017. The motion passed 4-0 (Tom
30 Ayer absent).
31
32 5. Public Comment
33 Paul Liszt asked to address the Selectboard about possible trespassing, illegal dumping, and animal
34 cruelty issues occurring on and adjacent property on Lagoon Road. Paul stated that he moved his cows on
35 to Town land without permission to forestall any animal cruelty charges, prompting the Town to consider
36 a trespassing charge. The Town also wants Paul to remove rubble, garbage, hay bales, and equipment
37 from the Town’s property, and restore fence line removed.
38
39 Andrea moved, and Aaron seconded, a motion to order Paul Liszt to remove his cows, materials, and
40 garbage from Town property no later than Sunday, May 21st. The motion passed 5-0.
41
42 6. Replacement of SCBA Units for the Fire Department
43 This was a continued discussion regarding the replacement of self-contained breathing apparatus units for
44 the Fire Department. Use of unassigned fund balance was discussed. The staff recommendation remains
45 lease-financing (lease-to-own) for a five-year period to ensure replacement of all units at one time. The
46 funds would be borrowed from Northfield Savings Bank.
47
1
DRAFT
48 Andrea moved, and Tom seconded a motion to authorize Town staff to seek financing, for a period not-to-
49 exceed five years for an amount not-to-exceed $75,000 for the purpose of replacing SCBA units for the
50 Fire Department.
51
52 7. Baldwin Road/Charlotte Road Intersection – Presentation of Engineer’s Report
53 Tyler Billingsley of East Engineering presented his work on reconfiguration of the intersection, including
54 application of VTrans standards to the extent practicable. The discussion included safety concerns, cost,
55 maintenance, and general function of the intersection.
56
57 8. F Y18 Paving Projects
58 Highway Foreman Mike Anthony presented the FY18 paving plan, incorporating a Class 2 paving grant
59 awarded by VTrans. The paving plan, assuming a 2” overlay on all roads listed, is:
60
61
62
63
64
Pave all of Hinesburg Hollow Road.
Pave 1/2 mile of CVU Road.
Pave 1/4 mile of Tyler Bridge Road (the entire paved section).
Pave 1,200’ of Mechanicsville (from Route 116 to Commerce Street).
65 Tom moved, and Aaron seconded, a motion to provisionally approve the paving plan as presented:
66
67
68
69
70 The motion passed 5-0.
71
Pave all of Hinesburg Hollow Road.
Pave 1/2 mile of CVU Road.
Pave 1/4 mile of Tyler Bridge Road (the entire paved section).
Pave 1,200’ of Mechanicsville (from Route 116 to Commerce Street).
72 9. Highway Department Loader Replacement
73 Highway Foreman Mike Anthony discussed replacement of the loader, and the use of savings from the
74 lower than anticipated bids to add the purchase of a broom attachment.
75
76 Aaron moved, and Merrily seconded, a motion to authorize the Highway Foreman and Town
77 Administrator’s office to proceed with replacement of the loader, per the adopted capital improvement
78 plan and budget. The motion passed 5-0.
79
80 10. Proposed changes to the Animal Control Ordinance.
81 Sgt. Casco introduced the proposed changes, which included, but were not limited to, issues related to
82 incidents (on and off the premises of the owner) and initiation of enforcement action. A discussion on
83 leash requirements and dog waste followed. The consensus was to revise the draft with a focus on the
84 on/off premises issue and initiation of enforcement actions.
85
86 11. Delinquent Tax Sale
87 Tom moved, and Merrily seconded, a motion to engage Kohn Rath Danon Lynch and Scharf to administer
88 a delinquent tax sale, and to appoint Andrea as the authorized agent to provide a bid on behalf of the
89 Town. The motion passed 5-0.
90
91 12. Town Plan Review and Discussion – Community Facilities.
92 Alex Weinhagen, Planning and Zoning Director, discussed the chapter with the Selectboard. The public
93 hearing will likely occur in July, based on progress to date with the review process.
94
95 13. Town Administrator – Review Job Description and Advertisement
2
DRAFT
96 The draft advertisement was reviewed. A reference to “manager” rather than “administrator” in the
97 second paragraph needed to be amended.
98
99 Merrily moved, and Andrea seconded, a motion to authorize placement of the modified job advertisement.
100
101 14. Discuss Formal Purchasing Policy
102 Trevor introduced the Board to VLCT’s model purchasing policy.
103
104 15. Town Administrator’s Report
105 Trevor discussed a variety of topics, such as a meeting with Vermont Gas officials, mediation, the
106 highway garage project’s need for an Act 250 permit amendment, and the summer schedule.
107
108 16. Selectboard Forum
109 Phil discussed Green Up Day, which was a success, and announced he would be looking to step down as
110 the day’s coordinator.
111
112 17. Minutes of 05/01/17
113 Tom moved, and Aaron seconded, approval of the minutes of May 1, 2017, with the addition of the
114 resolutions of reimbursement. The motion passed 5-0.
115
116 18. Warrants
117 Aaron moved, and Tom seconded, a motion to approve the warrants as presented. The motion passed 5-0.
118
119 19. Adjourn
120 Aaron moved, and Merrily seconded, a motion to adjourn at 10:20 p.m. The motion passed 5-0.
121
122 Respectfully submitted
123 Trevor M. Lashua
124 Town Administrator
3
